Process Regular Payroll

Welcome to this video where we will guide you on how to process regular payroll. Let's look at the steps:

Step 1: Navigate to Payroll Menu

Go to the Payroll menu and select Payroll Run to view previously created payrolls.

Step 2: Create Transaction

To create transactions, click the Create button and select Regular as the payroll type.

Step 3: Select Cutoff

Select your cutoff based on your setup. It will auto-fill based on your latest transaction, but you have the option to modify the details below.

Step 4: Save Changes

Click Save Changes to proceed. You can also view employees currently on hold on payroll at the bottom.

Step 5: Upload Timekeeping Details

For timekeeping, choose between manual intervention or system-generated options. For upload detail, encode per day; for upload summary, enter total hours.

Step 6: Preview Uploaded File

Preview your uploaded file by clicking on it and then click Save to include it in your payroll calculation.

Step 7: Adjust Earnings

For earnings, you can either Add new earnings or Edit existing ones. Download the template for earnings and upload it as needed.

Step 8: Process Deductions

Use the same process for deductions and loans as for earnings. The system will calculate government contributions based on your setup.

Step 9: Generate Payroll

Click Calculate Payroll to generate payroll and download the payroll register.

Step 10: Post Pay Slips

Check the box beside Payroll Code to post pay slips to employee dashboards. You can select specific employees as well.

Step 11: Publish Pay Slips

Select your preferred employees, go to the pay slip option, and click Publish. You can unpublish as needed.

Step 12: Download Pay Slip

You can download pay slips in PDF, Excel, or text format. If using online banking, click the Bank File button to download.

Step 13: Lock Payroll

Lock the payroll to prevent unnecessary changes after processing.