How To Process Final Pay

This tutorial will guide you through processing final pay step by step in Anya HR. Let's look at the steps:

Step 1: Start a New Payroll Run

Navigate to the Payroll menu, go to Payroll Run, and click Create.

Step 2: Select Payroll Type and Cut Off

Select Final as the payroll type. Then, choose the cut off period according to your settings.

Step 3: Review and Modify Payroll Details

The details will auto-fill based on your latest transaction. You can modify fields such as Per month final pay status to load all employees with pending final pay, or adjust the pay out date for the final pay release.

Step 4: Filter and Select Employees

Apply filters for company, branch category, department, and confidentiality to narrow down your employee selection. Then, select the employees to include.

Step 5: Search and Set Basic Pay

Click the Search button. To load the whole month basic pay, enter 1; for half month, enter 0.5.

Step 6: Set Basic Salary and Earnings Options

For multiple employees, enter the preferred basic salary to be computed. You can also choose to include recurring earnings, deductions, loans, statutory items, and the 13th month pay by checking the respective boxes.

Step 7: Exclude Items from Final Pay

If you uncheck a field, that item will be excluded from the final pay calculation.

Step 8: Save Payroll Details

Once all details are finalized, click Save details to proceed.

Step 9: Proceed to Timekeeping

After completing the details, move on to the timekeeping section.

Step 10: Choose Timekeeping Method

You can use the system-generated timekeeping or upload your manually computed timekeeping, either in detail or summary format.

Step 11: Select Timekeeping and Save

Select the appropriate timekeeping record from the dropdown and click Save changes.

Step 12: Verify Timekeeping Calculation

You will know the calculation is successful if the file is reflected in the system.

Step 13: Review Timekeeping Section

Review the timekeeping (TK) details in the section below.

Step 14: Manage Earnings

Upload one-time earnings for the final pay or manually exclude them as needed.

Step 15: Manage Deductions and Loans

Upload or load deductions and loans. For government contributions, the system will use your current payroll category settings, but you can override them by uploading new data. Finally, click calculate payroll to proceed.

Step 16: Review Calculated Details

Once the payroll is calculated, the details will be displayed in the section below.

Step 17: Review Payroll Register

Check the payroll register, which includes attendance deductions (absence, tardiness, undertime), overtime, premium taxable and non-taxable income, loans, and deduction register.

Step 18: Download Payroll Documents

Download payroll documents by clicking the document button.

Step 19: Download 2316 and YTD Reports

You can also download the 2316 and year-to-date reports separately.

Step 20: Finalize and Lock Payroll

If the final pay will be credited to the employee's ATM, use the debug file section as needed. When everything is finalized, lock the payroll to prevent changes during annual report generation.